Welcome to the ByLaws and Policies for HRAC

The name of the club will be the HONEYWELL RETIREES AND ACTIVITIES CLUB OF ARIZONA 

(HRAC). The club will be freestanding but closely related to Honeywell International, Inc.

The HRAC is a social organization in Arizona for late career employees and retirees of Sperry Corporation or Honeywell International, Inc. HRAC will be open without regard to age, race, creed, gender, sexual orientation, or prior or current class of employment.

The mission of the HRAC is to provide social activities, programs, projects, fellowship, communication and information for the enjoyment and welfare of its members.

The HRAC endeavors to provide and facilitate effective communications and cordial relations between members, other Honeywell retiree clubs and Honeywell International Inc.

Section 1.  Membership eligibility

Membership eligibility is automatic for anyone who is or was employed by Sperry Corporation, Honeywell International, Inc., and/or other companies that have or have had an ownership relationship with Honeywell International, Inc. Individuals who worked for Honeywell through a subcontract or third-party labor contract are eligible. Individuals who are employed by Aero Federal Credit Union are eligible. Membership eligibility is automatic for the spouse or partner of an active member. 

Section 2.  Membership classes

Membership classes will consist of:

Active Members - Those members that meet the eligibility requirements and pay annual dues are active members. The identified spouse or partner of a registered active member is also considered an active member, with no additional dues required. Spouses or partners of deceased Active Members may maintain their active membership by paying annual dues. Active members are eligible for all programs offered by the Club.

VIP Members – Individuals invited by the Board to be VIP members in recognition of their services to the Club or their active work in other Honeywell retiree clubs in Arizona.  VIP members are not required to pay dues and are eligible for all programs offered by the Club. 

Section 3.  Annual dues

The HRAC fiscal year runs from May 1 to April 30. 

Annual dues from Active members and Ad hoc members will become payable on May 1st of each year and will cover the period of May 1 through April 30 of that fiscal year. VIP members are not required to pay annual dues.

Members who become Active Members after Jan 1 of any fiscal year will be considered to have paid their dues through April 30 of the following fiscal year. 

The annual dues will be determined by the Board of Directors. 

Dues provide funds for supplies, administrative fees and activity costs, consistent with the HRAC mission.

Members failing to renew their annual dues will be removed from the active member or ad hoc member list and placed on the ‘inactive’ member list.  Any ‘inactive’ member who resubmits their annual dues will be placed back onto the member list.

Section 1.  Calling of meetings   

Meetings of the Club may be called by the President or by the Board of Directors. Such meetings may also be requested by any Active Member through a written request to the Board of Directors. The written request must state the purpose of the meeting and be signed by at least five Active Members of the Club.

Section 2.  Meeting announcement

Club member meetings will be called by the Club President. Board members will be notified by email or telephone. The meeting date and location will be published on the HRAC website and Club newsletter.

Section 1.  Membership of the Board of Directors

The HRAC will comply with the rules of Section 501(c)(7) of the Internal Revenue Service Code of 1968.  This means there will be a Board of Directors consisting of at least one officer (President) and at least one  Director (the President may be the director), all elected from the Club's Active Membership.  The approved board membership, powers and duties are detailed in section VI.

Section 2.  Powers and duties

Subject to the provisions of these bylaws, the Board of Directors will control and manage the affairs of the Club. The Board of Directors may also establish committees with prescribed duties. (See ARTICLE VI below for details.)

Section 3.  Board Meetings

The Board of Directors will meet at least six times per year with the goal of monthly meetings from  September to May. All members of the Board of Directors will be notified of scheduled meetings by email  or telephone.  Active Members may request attendance. 

51% of  the  elected  and  assigned  Board members  present  will  constitute  a  quorum,  provided  that  this includes at least two Club officers. At a regular Board meeting and in the absence of sufficient officers and directors to constitute a quorum, a vote on matters brought up at the meeting that require a quorum may be  submitted to Officers and Directors via email by the President asking for a vote.

• Section 1.  Powers and duties of officers

A President, Vice President, Secretary, and Treasurer will be assigned to the Board of Directors.  Each officer will have one vote on any issue brought before the Board of Directors. 

• President - The President will call and preside at all meetings of the Club and of the Board of Directors and with the Board will establish committees as needed. The President will have the power to sign financial transactions.
• Vice President - The Vice President will act at the discretion of the President and will assist the President in the operation of the Club. The Vice President will perform the duties of the President when the President is unable to do so. 
• Secretary - The Secretary will keep the records of all meetings of the Club and of the Board of Directors. The Secretary will give notice of all meetings and will distribute the meeting minutes to all members of the Board in a timely fashion. The Secretary will be responsible for any correspondence, files, records (including the By-Laws), and papers of the Club not pertaining to the office of the Treasurer. The Secretary will preside at meetings of the Board of Directors when the President and Vice President are unable to do so.
• Treasurer - The Treasurer will keep a full and accurate account of all money received and disbursed. The Treasurer will oversee deposits in the name of and to the credit of the Club in such depositories as may be designated by the Board of Directors. The Treasurer will make disbursements as directed by the Board of Directors. The Treasurer will have authority to receive and to give receipts for all money paid to the Club and to complete and record all such transactions. The President, Treasurer, or Assistant Treasurer (if assigned) will have the power to sign financial transactions. The Treasurer will present a financial report at each meeting of the Club. The Treasurer will prepare an annual report and submit it to the Arizona Corporation Commission. (This report includes notification of changes of organization name, address, or agent.) The books of the Club will be audited annually, with the audit facilitated by the Treasurer. The Treasurer will file form 990 with the IRS annually. The Treasurer will maintain the non-profit status of the Club with the Arizona Corporation Commission. 

Section 2.  Powers and duties of the Directors

• Elected Directors – In addition to the four officer positions on the Board of Directors, 3 Directors will be elected to the board to serve and act in an advisory capacity on all matters of the Club's business. Elected Directors will have one vote on any issue brought before the Board of Directors.
• Assigned Directors - The board will assign a club member to perform the following director roles. An elected director may be assigned to perform a role. The board may create new assigned director roles and positions as needed. Assigned directors are required to attend board meetings and will have one vote on any issue brought before the board.
• Assistant Treasurer and/or Assistant Secretary – An Assistant Treasurer or Assistant Secretary may be assigned to assist in the duties of the board officers as determined to be necessary.
• Newsletter Editor - The Newsletter Editor is responsible for the composition of the monthly newsletter.
• Newsletter Publisher – The Newsletter Publisher is responsible for the publication of the monthly newsletter.
• Membership Manager – The membership manager is responsible for accepting, depositing, and reporting member dues payments and maintaining the membership roster including current and accurate member payment, contact and preference information.  They will ensure that a current membership roster is accessible by designated Board members.
• Nomination Coordinator - The nomination coordinator will oversee nominations, candidate slate approval, member voting, and announcement of elected officers and directors in accordance with Article VII.

Section 3. Other assigned roles

The Board will assign other club roles necessary for club operation as needed.  These members may attend Board meetings as needed but will not vote on issues brought before the board. These roles include but are not limited to the following: 

Website Manager – The Website Manager is responsible for maintaining the website: photo gallery, calendar, etc. With approval of the board, they may be reimbursed for the   services rendered and will submit invoices to the board for payment.

Section 4. Board Member Meeting Attendance:

Officers and Directors who miss four or more meetings out of six required meetings during the year may be temporarily replaced by an Active Member of the Club appointed by the Board of Directors.

Section 5. Vacancies

Vacancies in any director or officer role of the board of directors may be temporarily filled by an Active Member of the Club appointed by the Board of Directors. The vacancy must be filled permanently at the next regular election.

Section 1.  Election schedule

Election of the Officers and Directors will be held in the period February through April (the Club’s fourth fiscal quarter) each year on a schedule determined by the board. The newly elected Officers and Directors will assume their offices on May 1.

Section 2.  Terms of office

Officers are elected for two-year terms.The terms of office for the Elected Directors will be staggered. Each Director will serve a period of three years, with one new Directors elected each year.

Section 3.  Selection procedure 

With the assistance of the Nominating Coordinator, the board of directors will actively solicit candidates for all elected board positions from the active membership. The call for nominees will be announced in the Club newsletter and website. Nominations of candidates for office to the Board may be made by any Active Member by submitting the candidate’s name to the Board of Directors or the Nominating Coordinator. Written or oral notification will be sufficient. Nominees must be verified and agree to serve before being placed on the ballot. Candidates cannot run for more than one office per election. The board will review  and approve candidates before proceeding to election.

Section 4.  The election

Each Club Member will be entitled to one vote for Board officer and director positions during an election. Member voting will be conducted using whatever mechanisms the board of directors decides on each year. If no nominations are forthcoming through the formal nomination process, the Board will vote to select new directors and officers as needed. The election results will be announced through the Club newsletter and website.

Section 1.  Social events

HRAC, as a social club, sponsors various social events on a one-time or recurring basis. The President will appoint a Chair for each event to manage and advertise it, and to make it revenue neutral as much as possible.

Section 2.  Handyman program

HRAC recognizes that some Active Members may require assistance with certain household repairs. HRAC established a volunteer handyman program, called the Fix-It Guys, to assist such members. Contact information can be found in each publication of the Club newsletter and on the Club website. Details and rules are maintained by the program Chair.

Section 1. Board Action

Upon the dissolution of HRAC, the Board of Directors will, after paying all the liabilities of the organization, dispose of the assets by giving them to organizations operated exclusively for charitable or  educational purposes under Section 501(c)(3) of the Internal Revenue Service Code of 1968.

Section 1.  Proposal

A proposed amendment to the by-laws must be submitted in writing to the Board and signed by 2 Active club members.

Section 2.  Board action.

The Board will take one of the following actions:

1. Discuss and agree that the proposed amendment has merit and is approved by the majority of the Board with no further action required by the Active Members. The approved, amended bylaws will be published on the Website.
2. Discuss and agree that the proposed amendment is not approved by majority vote of the Board and therefore will not be implemented. The proposal may be adjusted to address Board concerns and resubmitted for Board approval. 
3. The authors of the proposed amendment will be notified of the Boards decision.

Section 3.  Adoption

The by-laws will be updated and published to membership once approved by the Board per section 2.

Section 4.  Records of amendments

The adopted amendments must be recorded in the minutes of the meeting where the Board vote is tallied. The adopted amendments will then be incorporated in the Club’s bylaws and a brief description of the change and rationale in Recorded Amendments.

General:  Honeywell Retirees and Activities Club of Arizona (HRAC) will use reasonable precautions to protect the membership from identification by people outside of the Club. We are not responsible for accidental disclosure. Member personal data other than name, address, phone number, email address, and retirement date will not be collected or stored by the HRAC club. 

Printed and Emailed Publications:  Because of the limited distribution of the newsletter and other publications, members’ full names may be published. To enable socialization and communication, members who wish can approve in writing the publication of their name and email addresses and/or their telephone numbers in printed and emailed publications. These are shared periodically and only shared with HRAC members. 

Website:  Because of the wide availability of the website and ease of access by people outside of HRAC, the following guidelines govern the website hracaz.org:

1. Members: Only the first and last names of members and their photos will be published. Phone numbers, addresses and email addresses will be withheld. Members' names may be shown in association with their participation in HRAC  events and photos of such events. However, members may request that only their first names be published.
2. Board members: Board members’ full names, telephone numbers and email addresses may be posted on the site to enable HRAC operation unless otherwise directed by the board member in writing.
3. Program leaders: Program leaders’ full names, telephone numbers, email addresses and other information included with the program announcement will be posted on the site unless otherwise directed by the leader in writing.
4. Authors:   Authors’  full  names,   as  included  with  the  article  will   be  posted  on the site unless otherwise directed by the author in writing.
5. Mail-to URL: The mail-to URL will not be used with Board members’, program leaders’ or authors’ email addresses, in order to prevent harvesting by search engines. The mail-to URL will be used with the site's email address

Other Communications:   Except as required by law, HRAC will not reveal members’ names,  phone numbers, addresses, email addresses or retirement data to any party, member or not, without the permission of the individual.

Event refunds: For any events sponsored by HRAC where an individual, for whatever reason, cannot attend the event, no refunds will be made unless HRAC does not incur cost.

Disclaimer: Honeywell Retirees and Activities Club of Arizona is an independent, non-profit organization composed of members who worked for Honeywell and its precursor companies, and for companies incorporated by merger or acquisition OR were spouses/partners of said members. All opinions expressed herein are those 

of the authors only. No opinion expressed is to be construed as Honeywell International, Inc. policy. The entire contents are copyright by the Honeywell Retirees and Activities Club of Arizona.